Booking & Hire Agreement

AGREEMENT
This agreement is made between Sandhurst Village Hall Management Committee (‘The Committee’) and The Hirer named below. The Hirer agrees to pay The Committee the fee in full, and to be subject to the standard Terms and Conditions of Hire; in return, The Committee agrees to The Hirer using the Village Hall subject to the Standard Terms and Conditions of Hire and the Hirer’s Safety Information of this Hire Agreement as displayed on the website www.sandhurstvillagehall.co.uk.

Hirer:

Organisation:

Address:

Postcode:

Email:

Contact No:

Authorised Representative:

Who will be present throughout the hire. If different from the hirer.

Period of Hire

Is this a regular booking?

Yes

Date of Hire:

Start Time:

Finish Time:

Hire Fee

Before 6pm - £15 per hour | After 6pm - £18 per hour

The hire fee is payable in full on receipt of our invoice. This fee will only be refunded if 7 days cancellation notice is given.

Local discount: 20% - To qualify for local discount you must live within the parish of Sandhurst or have a strong family connection. If you are a society, then the majority of the people attending your event must come from the village. If you are unsure whether or not you qualify, then please email Teresa Lerry. Final decisions regarding who qualifies rest with the management committee and all decisions are final.

Payment:
To be made by BACS on receipt of our invoice – A/C Name: Sandhurst Village Hall - Sort Code: 60-09-02 - A/C No: 76480925

Purpose/Description of Hire:

Failure to disclose the true purpose of the hire may forfeit the booking.

The Village Hall has a Premises Licence authorising the following regulated entertainment and licensable activities at the following times. Most licensable activities are included in the Village Hall’s license except for the showing of films. Full details are provided in the glass notice board in the main hall but if you are unsure about exactly what is covered, please contact the Booking Secretary or the Licensee.

Sale of alcohol:
Permission is required from the Hall’s licensee.
Permitted times of sale are 10:00 – 23:00 hrs except Sundays which are 12:00 – 22.30 hours

Music and dancing:
Permitted times 09:00 – 00:00 hours any day

Hall Capacity:
The licensed capacity is a maximum of 100 people including organisers/performers. If a meal is served at tables in the hall the maximum capacity is 75.

Village Hall Representatives

Booking Secretary - Mrs Teresa Lerry - E-mail: bookings@sandhurstvillagehall.co.uk

Licensee - Mr Peter Mackrill - Contact via: chairman@sandhurstvillagehall.co.uk

SIGNATURES
As Hirer, I have read and agree to the Standard Terms and Conditions of Hire, the Fire Risk Register, the Hirer’s Safety Information and the Health and Safety policy on the website. I hereby accept responsibility for the premises for the period of my hire and for ensuring that all conditions of the Premises Licence relating to management and supervision of the premises are met. I am 18 years of age or older.

Print Name:

Date:

On receipt of the completed booking form we will email you an Invoice for the hire fee. Your booking will be secured on receipt of the Invoice payment. Please DO NOT make payment until you have received our invoice. On receipt of payment your booking will be confirmed via email.

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